Securing Sensitive Information
with AI
Security
Our digital information management application is designed to help you manage client information in the most robust way possible. To step beyond compliance, and to future-proof your methodologies.
Fast, smart and comprehensive, File Republic’s powerful application allows you to service your client’s needs now and into the future, without the worry of cybersecurity, environmental risks, and file accessibility.
Powerful AI to manage and protect your client’s Personal Identifiable Information.
Perform in court, don’t end up there
Personal data has a real value, so organisations have a legal duty to ensure its security, just like they would do with any other asset.
Preserved
Documents are converted to ISO standard PDF for long-term preservation.
Sealed
Cryptographically certified with a tamper-evident seal.
Captured
Incredible metadata capture to assist with e-discovery and compliance.
Discovered
Discover unsearchable text in graphics and images using OCR technology.
AI protected
An AI powered redaction engine destroys Personal Identifiable Information and keeps your IP.
Compliant
Designed around best practice information governance.
We’ve removed human error, by removing the human.
File Republic’s metadata and Optical Character Recognition is forensically thorough.
We’ll find and index personal identifiable information buried deep in the metadata of all electronic documents. or within a photo that could easily be overlooked, and give you the power to redact within the application once the information is no longer needed.
★★★★★
Trusted to deliver by 2,500 clients globally
“Such a great service and easy to use. The ability to view a PDF of the file in terms of urgency has been very beneficial for us. We also love that there’s no ongoing costs to store our files.”
You asked, we answered.
-
OCR stands for Optical Character Recognition. It is a sophisticated tool that allows for discovery of unsearchable text in images and vector graphics, ensuring all information within your documents is discoverable and fully indexed for searching.
-
Cybercriminals are targeting law firms because they hoard a treasure trove of valuable data, such as financial and medical records, online account details, passport copies and more, which they can sell on the dark web.
Law firms were among the top 5 sectors to notify OAIC of data breaches from Jan to Jun ’23.
-
Our documents are cryptographically certified which is sometimes referred to as a
tamper-evident seal on the document. Our certified documents display a blue ribbon across the top of the document in Adobe PDF Reader which is a clear, visual indicator of document authenticity and authorship. A certified electronic document provides document authenticity, integrity and origin assurances. Each certification will include a trusted timestamp which will make a world of difference when it comes to non-repudiation and legal admissibility.
-
Documents are converted to PDF ISO Standard Format 19005. This ensures documents are converted to a specialized format to ensure the long-term preservation for archiving electronic documents. This standard ensures documents will render the same way years into the future. This addresses issues with cross platform portability, backwards compatibility and eliminates all risk that external factors and influences may alter the document when it comes time to reproduce.
-
We can seamlessly integrate with Practice Management Systems so that you can work with just one system to open and close a matter.
Once we receive your closed files they are catalogued and made available through the electronic matter in your Practice Management System. When you first create the matter, the 'File and Retention fee' will automatically be captured against the Client ledger within the matter so you can easily recover the costs when you bill your client.